Workforce management provides a company with the tools needed to improve efficiency and overcome employee-related challenges, including those associated with safety, productivity, attendance, payroll, and regulatory compliance. Central to all these issues is the need to track, collect, and monitor employee-related data, which can be accomplished with work management systems such as EHS software. 

What is Workforce Management?

Work management describes the set of processes used to optimize all aspects of employee productivity and performance. Whether manual or automated in nature, the goal of workforce management processes is to accurately forecast labor requirements necessary for the safe, efficient, and timely completion of employee tasks.

What is Workforce Management Software?

Completing workforce management processes manually is time-consuming, labor-intensive, and prone to human error. Workforce management software automates both mundane and mission-critical aspects of workforce management. Such software includes EHS software (environmental, health, and safety software) that tracks all aspects of employee safety, including training, certifications, and regulatory compliance. 

What does a workforce management system do?

A workplace management system offers multiple benefits to a company, automating many processes while alerting staff to upcoming work orders, scheduling conflicts, and safety issues before they occur. Some of the benefits associated with workforce management software include:

    • Issuing work permits: Workplace management systems help automate recurring work maintenance permits, reducing the time needed to create work orders and ensuring the timely delivery of work permits to qualified maintenance staff. 
    • Finding patterns in seemingly random events: Unexpected work orders can be assigned as needed and monitored to identify possible patterns in when and why apparently unexpected maintenance events occur. 
    • Predictive maintenance: As work management software collects data on the where, when, and why of work orders, it becomes possible to predict when equipment needs routine maintenance, Allowing for the correction of minor issues before they develop into serious mechanical failures. Predictive maintenance reduces the amount of downtime needed for maintenance while increasing the effectiveness of your maintenance crew. 

EHS Software as Workforce Management

In addition to the administrative and personnel benefits mentioned above, workforce management systems are also used to meet workplace safety issues. EHS software is a specialized type of work management software used to automate a company’s safety processes, including compliance. 

Maintaining compliance with federal, state, and local safety ordinances and regulations is a complicated challenge, not least because regulatory requirements change over time. Failure to comply with regulations can lead to everything from fines to serious injuries and employee lawsuits.

EHS software tracks all compliance and regulatory reminders, alerting companies to a lack of compliance, auto-generating OSHA logs, and triggering reminders about upcoming regulatory deadlines. In the event of incidents, workers can fill in reports by accessing necessary documentation from mobile apps, allowing for rapid reporting of incidents.

Workplace management software also plays a role in employee training, tracking all required certifications and training requirements, scheduling classes, and notifying employees of upcoming training sessions. 

Third-party workplace management software

Creating and implementing proprietary workplace management software is beyond the scope of most businesses. Nor is it necessary. Third-party WMS systems are readily available, easily implemented, and contain all the features needed to manage your workforce while meeting employee safety requirements.


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